It is becoming a very essential issue for the social sciences as well, for cultural studies, East Asian Studies-basically for all disciplines. But lately KM is not anymore limited to disciplines such as business administration. Knowledge Management (KM) exists as an academic discipline since 1991, includes certain areas of business administration, information systems, and also library and information sciences. and see what seems really useful and what does possibly just sound 'cool' finally, let's see what knowledge management (KM) programs can do to gather texts, images, and information in general, and how they can serve to share and disseminate our research. show search results in an informative way (ideally showing the text around search terms, allowing one-click accesses to the publication/s and the correct page or pages in the publication/s that were found) search for text (in both English and East Asian languages) within all files simultaneously, quickly and easily, either within all PDFs and other files on your computer or limited to a certain project folder and its sub-folders find files/publications on your computer quickly an easily Goals (I will concentrate on PDFs in this posting):
#Devonthink pro indexing add pdf
When working in them I accept the resulting restrictions on my freedom to move around or rename items, the additional management steps to keep them updated, and the fact that a Database Archive isn’t a sufficient backup.- you have hundreds or thousands of mostly PDF files (and maybe fewer MS Word and image files), in various languages (English, Korean, etc.) and stored in various folders on your computer's hard drive, with no fast and easy access to the file or files you are looking for, because they are hard to get into a sensible order I’ve got a couple of databases that use Indexed content, because that’s useful for the purposes for which I created those databases. (One Import method, dragging folders or files in the Finder into the “Inbox” folder, actually moves the selected item(s) from the Finder into the DEVONthink Global Inbox.)Īll that said about my workflows and personal preferences, I’m not fanatical about the issue. My solution is simple I delete the original files from the Finder or archive them on an external device. So we get duplication of data, that could require more storage space. Most of the methods for Importing data from the Finder result in creating a copy in the DEVONthink database, leaving the original in the Finder.
#Devonthink pro indexing add free
I’m free to organize, reorganize, rename and move around content without worrying about breaking Paths, as could result in an Indexed database.Īlthough I use Time Machine (i’m much lazier than korm, who uses ChronoSync), my gold standard for database backup is the Database Archive, which is complete and comprehensive backup for my stand-alone databases, but would not be complete if I used Indexing (it wouldn’t contain the external files). Nor do I have to worry about keeping the Finder updated when I create new content in a database by writing notes, adding content from a scanner or from the Web. I don’t have to worry whether my databases are up to date with changes in the Finder, as would be the case if they were Indexed. For me, the bottom line is that it takes less time and effort to manage a self-contained database than to manage an Indexed database. I’m lazy and don’t want to have to spend time on grunt work to keep my databases updated and in good shape. Although I often share data with others, that data is derived from my databases rather than the other way around. In my case, I’m the only user of my databases. If not, and if you prefer DEVONthink’s environment for classifying and organizing your data, Import may be the better capture method for you. It’s not a question of right or wrong, but what works best for the user, given a set of circumstances and requirements.ĭo you need to share your data with one or more other applications? Does your data come from a repository that is shared by others and may be frequently modified? If so, perhaps Index is the better capture method for you. This topic has been discussed many times on the forum, and you will find various answers.
The answer to the question of which is preferable, Import or Index, depends on your needs and workflows.
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